Exchange and Study Abroad

Guidlines for the department’s requirements BEFORE going to the Exchange/Erasmus period abroad:

All of the University rules and regulations on Exchange and Study Abroad are available at:

http://www.boun.edu.tr/en-US/Content/Academic/Exchange_and_Study_Abroad.aspx

The applications are made directly to the BU Office of International Relations. For further information, please visit Office of International Relations web site: http://www.intl.boun.edu.tr

After the selection procedure, you can contact the EE department’s Exchange/Erasmus Advisor (Heba Yüksel) if you have any questions, and you must complete the following before leaving the country:

1. You should meet with your academic advisor to select the courses you are going to take abroad.

2. Complete the “Transfer Dersler Listesi” form and collect signatures from all of the corresponding instructors for courses you wish to transfer.

3. Complete your E-petition. An originally signed scanned copy of the “Transfer Dersler Listesi” form with all of the instructors’ signatures should be included to your E-petition to get approval. The number of credits for each course and your academic advisor’s signature should also be included on this form. In case any of the approvals for courses you wish to transfer are missing, your E-petition will be declined and resent to you for revision.

Course Approvals: The approvals should be the signatures on the “Transfer Dersler Listesi” form from the instructors of the courses you wish to transfer upon your return. For courses you wish to transfer as “CC” and/or “HSS”, you should get the approval of your Erasmus/Exchange coordinator, Dr. Heba Yüksel. For courses you wish to transfer as “CC – departmental elective”, you need the approval of your academic advisor. In order to get the approvals, you should submit to the instructors the syllabi of the courses including a detailed course description, the number of credits, and the method of grading. You do not have to have a one-to-one course match with Boğaziçi University courses to count a course as “CC” and/or “HSS”.

Note: You should keep the originally signed “Transfer Dersler Listesi” form with you to submit to the Faculty of Engineering upon your return. If any of the courses on this initial form are changed during your study abroad, THEN A NEW “Transfer Dersler Listesi” FORM MUST BE RE-FILLED AND RE-SIGNED UPON YOUR RETURN.

Guidelines for the transfer of credits AFTER the completion of the Exchange/Erasmus period abroad:

When your transcript arrives at the Office of International Relations, the grades and credits shown on the transcript are entered to the BUIS system, and the transcript is scanned and uploaded. Once this procedure is complete, you will receive a notification e-mail saying that the credit transfer petition may be initiated.

1. Engineering Faculty Requirement:

The faculty of Engineering requires from you to submit an original copy of your “Transfer Dersler Listesi” with the proper instructors’ signatures. If any changes are made from the originally signed form before going to the Erasmus/Exchange program, THEN A NEW “Transfer Dersler Listesi” FORM MUST BE RE-FILLED AND RE-SIGNED UPON YOUR RETURN. You should also add your grade for each of the courses on the form. You should then submit a hardcopy of this form to the Dean’s office. A scanned copy of this form should be submitted with your E-petition.

2. Filing an E-petition:

Once you log into the E-petition system, the following screen will be available:

Click on the “Exchange-Erasmus Credit Transfer” entry and you will see the list of courses as they appear on your transcript.

Please make sure that all the courses appear with the right code, name, credits and grade. It is your responsibility to ensure the petition is initiated with the right information. If you see that a correction is necessary, please contact the Office of International Relations; the advisors at the office will review your request. Any revision requested at the later stages will most probably prolong the petition time, so please make sure the information you submit is correct.

You must include a scanned signed copy of the final “Transfer Dersler Listesi” to your E-petition including instructors’ signatures for all of the courses to transfer. You will submit the hardcopy of this form to the Faculty of Engineering.

Once you press the “Submit” button to initiate the petition, the following approvals are required in the below order before the petition is finalized:

1. Approval by the EE department’s Erasmus/Exchange coordinator, Dr. Heba Yüksel.

2. Approval by your academic advisor.

3. Approval by the EE department’s chair.

4. Approval by the Faculty of Engineering.

3. Pass/Fail Grade Transfer:

Please note that even though as a student, you may have completed a course “successfully,” which means that you have passed that course at the host institution, the grade obtained must be equivalent to at least C for an undergraduate student and at least B for a graduate student if that course is to be transferred. Many European universities now issue an ECTS Grade along with their national grades. The Senate decision dated 27.06.2012 provides the following grade conversion tables:

For undergraduate students:

ECTS Grade Equivalent Boğazici University Grade on Boğazici Transcript

A AA P

B BA P

C BB P

D CC P

E DD (not transferred)

FX F (not transferred)

F F (not transferred)

For graduate students: